Programme Associate, Procurement
Job title: Programme Associate, Procurement
Level: GS6
Position Number:
Location: Colombo, Sri Lanka
Full/Part time: Full-Time
Fixed term/Temporary: Fixed Term
Rotational/Non Rotational: Non-Rotational
Duration: One year (renewable)
The Position:
The Programme Associate, Procurement is located in the UNFPA Sri Lanka Country Office (CO), Colombo to support effective Country Programme and project delivery addressing the immediate humanitarian needs, supporting national capacity building and ensuring an integrated continuum approach across the humanitarian-development nexus.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
Programme Associate, Procurement working within a Country Office environment, you will be responsible for assisting in the management and effective delivery of procurement services in order to obtain the best value for money for the UNFPA country programme procurement. You will support a collaborative, client-focused, quality and results-oriented approach to the work of the office.
You would be responsible for:
- Consolidation of procurement plan and uploading of data on online procurement planning tool on time.
- Ensuring full compliance of procurement activities with UNFPA rules, regulations, policies and strategies;
- Supporting the implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
- Supporting the establishment of internal Standard Operating Procedures (SOPs) in procurement;
- Organizing procurement processes, including the preparation and conduct of requests for quotations, terms of reference, invitations to bid, or requests for proposals, and their respective receipts, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNFPA rules and regulations
Conduct Market Survey to strengthen current supply base - Preparing purchase orders and contracts, recurring purchase orders for contracting of services, vendors’ creation request in Quantum, and buyers profile in Quantum;
Issue Purchase Orders for procurement of goods and services Ensure compliance in terms of procurement of goods and services as per approved annual procurement plan
B. Support Logistics Management focusing on emergency preparedness and response
Assist in designing of dignity Kit, conduct market research and complete timely procurement - Assistance in forecasting and procurement of emergency RH Kit.
- Work closely with custom clearance, storage and inland transport.
Ensure efficient and timely distribution of procured emergency goods/kits. Provide necessary assistance to develop long term agreement for strategic supplies. - Maintaining up-to-date database of contracts, LTAs, ensuring procurement is done within validity of the contracts, as well as ensure initiation of contract renewals/amendments in a timely and proactive manner.
- Prepare regular reports on procurement status.
- Prepare and circulate Regret Letters to unsuccessful bidders
Prepare and circulate Delivery Notes Timely provide UNFPA Label sticker to ensure UNFPA branding during procurement process Ensure suppliers' timely payment Keep stock of all goods and services procured Report vendors’ performance through online vendor performance tool
Ensure timely update of order tracking system (OTS) Liaison with Finance branch to ensure all inventory items are adequately reflected in shipment tracker Generate inventory hand over form and all other report to fully comply with the corporate compliance and guideline - Ensure transfer of title of asset on time.
Qualifications and Experience:
Education:
- Completed Secondary Level Education required. First level university degree in business
supply chain management; or any other relevant field is desirable. - Certification or training related to humanitarian procurement and logistics will be an asset.
Knowledge and Experience:
06 years of relevant experience in procurement, logistics and administration with the UN, humanitarian or development agencies, or other similar project environments Proficiency in current office software applications and corporate IT systems.
Languages:
Fluency in English is required. Fluency in Sinhala or Tamil is required.
Required Competencies:
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Core Competencies:
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Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary, health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
Click the link to apply - https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2003/job/12114
