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Procurement and Logistics Associate

Procurement and Logistics Associate

Sri Lanka

Service Contract

2023-07-16

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The Position

 

Under the direct supervision of the Operations Manager and in close coordination with the procurement focal point, the Project Procurement & Logistics Associate ensures the effective delivery of procurement and logistics services for the project.

 

You would be responsible for - 

 

Procurement: 

  • Ensures full compliance of procurement activities with UNFPA rules, regulations, policies and strategies, including in humanitarian settings.
  • Participate in the work-planning sessions and provide advice on preparation of project-level Annual Procurement Plan and an integrated CO Procurement Plan.
  • Creates awareness on the importance of procurement and procurement planning to deliver in accordance with the UNFPA policies and procedures.
  • Develop sourcing strategy for smooth implement the CO Procurement Plan, take pro-active measures to achieve cost-savings where possible, review and process procurement requests from the CO and project teams in a transparent and cost-effective manner, and make recommendations as appropriate. 
  • Assist in the preparation of LTAs, vendor service contracts and vendor maintenance, and develop and maintain a list of vendors and service providers.
  • Ensure timely delivery of goods and services to the teams concerned, taking mitigating steps in case of any delays to resolve the bottlenecks.
  • Keep and properly file full documentation of all procurement cases. 
  • Ensure an effective procurement recording and reporting system, internal controls and audit follow-up.
  • Advise the CO teams and projects when procured goods arrive, ensure their safe-keep and dispatch the goods received to their final destinations.
  • Participate in the UN Procurement Group and make solid contributions towards Delivering as One.  

 

Logistics:

  • Manage and oversee all travels ensuring that authorized travels are in compliance with established travel and other policies.  
  • Support logistics requirements for project related travel, activities and procurement in coordination with relevant staff and partners.
  • Establish travel entitlements and raise/review PO’s for air tickets and DSAs. 
  • When required, facilitate airport meet-and-greet and departure in accordance with CO cost-
  • Identify suitable venues for CO-organized events and finalize plans with concerned unit, ensuring all facilities and support services required are available and mobilized.

 

Other:

  • Perform any other duties as may be assigned by the Supervisor and senior management of the Country Office.

 

Link to the application: Deadline for applications: Midnight (Sri Lanka time), Sunday, 16 July 2023

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/…